Registration: What am I agreeing to?

How to use this page

This page has been designed to make it clear to both students and applicants what they are being asked to agree to as part of Online Registration.  

How is my data stored and used?

Your data is stored and used by the University in accordance with the Data Protection Act 1998.

International students

International students registration with the University of Birmingham is conditional on the successful completion of a Right to Study Check when they arrive at the University of Birmingham.  The following statement is provided to international students on the Online Registration main menu:

"When you first arrive at the University, you must attend a Right to Study check.  At the Right to Study check, you must provide conclusive proof that you hold the appropriate visa or immigration permission (including your Biometric Residence Permit, if applicable).  You will not be able to start your studies until you have provided this.

Whilst you are in the UK on a Tier 4 Student Visa it is important that you are studying full-time and do not breach any of the conditions of your leave." 

Disclosing a disability

We encourage you to disclose any disability (including dyslexia, mental health and other health conditions) at the earliest opportunity, so that the University can ensure that appropriate support is put in place for you in good time.  Please be aware that if you choose not to disclose your disability or to limit that disclosure you may not be able to access the full range of support available.

If you do not wish to disclose your disability to the University via Online Registration you can contact the disability support team directly.   Whichever way you choose to disclose, we will then ask for your written consent to notify other relevant staff within the University.

Equality information you are asked to provide

Within the Personal Details section of Online registration you will be asked questions on your ethnicity / race, gender, age, sexual orientation, religion and belief, disability and caring responsibilities.  This information is used to assist us to develop and maintain an inclusive, equitable and responsive student experience.  This request for information is in compliance with the Data Protection Act 1998.

To find out more about what we do with the results of the data, please visit the equality and diversity web pages or contact the equality and diversity adviser for students.

Your data

Disability and equality data will be used to improve services for you and will only be used by University Staff working in your best interests and are held in accordance with the Data Protection Act 1998.

It is your responsibility to ensure that the data the University holds about you is up-to-date and accurate.  You can return to Online Registration at any time during the year to update your data.

The Guild of Students

Upon registering at the University, you agree to become a member of the Guild of Students unless you chose to opt out.  The Guild would like to communicate with you via your University email and via The Guild's website about your membership of the Guild (e.g. to provide notice of general meetings, referenda and election of officers.  The Guild may also send you marketing materials that they consider may be of interest to you.  The Guild will ask you for your consent to receiving these electronically, when your register at the Guild website.

View the code of practice pursuant to requirements of the Education Act 1994 which outlines your membership benefits and how you can opt out.

Sensitive personal data sharing

In order to be able to provide you with a better student experience, the Guild of Students would also like to receive certain sensitive personal data about you, that is your ethnicity, sexuality, religion and disability.  The Guild will use these data for statistical analysis in order to understand its members better, to provide its members with communications that may be relevant and of interest.  If you agree to the University providing the Guild of Students with your sensitive data, please tick the box in Online Registration to indicate your consent.  The University will not share your sensitive data with the Guild of Students if you do not tick the box.

If at any point you inform the Guild of Students that you no longer wish to be a member of the Guild, you must also ensure that you check / change your data sharing preference in Online Registration.

Higher Education Funding Council for England (HEFCE)

HEFCE requires the University to verify an individual's previous qualifications, and confirm the highest previous qualification obtained.  The University will need to contact other institutions about you in order to comply with this requirement.  Please note that once the University has verified the qualification then you will not be able to update this value.

Multi-faith Chaplaincy

If you do not wish to receive information from the multi-faith Chaplaincy please tick the relevant box.  If you wish to have your name and contact details removed from the contact list at any time during the academic session you will need to contact the multi-faith Chaplaincy directly. 

Educational surveys

A number of education organisations carry out surveys as part of their public functions connected with education in the UK.  The University may pass your contact details to contractors or agents acting on their behalf.  If so, your contact details will be used only for that purpose and will then be deleted.  Please tick the field in Online Registration if you do not wish to share your contact details for this purpose.

Please note that you cannot opt out of the National Student Survey.

Declaration of Registration 2014/15


The University's updated Legislation comes into effect each year on 1st August.  If you are a re-registering student you should note that you will be covered by the University Legislation (including Codes of Practice) for 2013/14 until the date on which your programme of study for the 2014/15 session commences, or 1st August 2014, whichever is the sooner.  From that date you will be covered by the Legislation for the 2014/15 session.

Please read this page carefully.  Once you have agreed to the Declaration you will have registered with the University of Birmingham for the 2014/15 academic year.  Please refer to the step-by-step guide for more information.

Registration of the student

Read the following declaration carefully.  You cannot become a registered student of the University until you have read and ticked to say that you agree with the declaration.

The declaration statement provides links through to the web pages for the University Charter Statutes, Ordinances, Regulations, and Codes of Practice (including the Conditions and Use of Computing and Network facilities) of the University so that you can view these in full before agreeing to the declaration.

Declaration

As part of Online Registration, I have checked and amended where required my Personal Details, Addresses, Emergency Details, Programme Details, Further Details and Data Sharing Agreements and Financial Sponsor Details.  I have also read and understood the University Charter, Statutes, Ordinances, Regulations, and Codes of Practice paying particular attention to the regulations on Attendance and Academic Duty, Conduct, Discipline and Fitness to Practise.  

As a Registered Student you will be required to produce your University  Identity Card when asked to do so by a member of University Staff.  Failure to disclose identity (i.e. your name, Student ID number, your address and Principal Academic Unit at the University) to a member of staff of the University in circumstances where it is reasonable to require that such information be given shall be deemed a breach of Section 5.2.10 of the University Regulations and action will be taken in line with Section 8.2.1 of the University regulations.  

I declare that the information that I have given as part of Online Registration is true and complete and, being admitted to be a student of the University of Birmingham, promise to obey the University Charter, Statutes, Ordinances, Regulations, and Codes of Practice (including the Conditions of Use of Computing and Network Facilities), to submit to discipline, and uphold its honour and credit to the best of my ability, both while as a student and, if admitted to a degree, as a graduate.

I agree to the  University of Birmingham processing my personal data obtained as part of Online Registration, or other data that the University may obtain from me or other sources. I agree to the processing of such data for any purposes connected with my studies, my health and safety, or for any other legitimate reason and to the publication of my degree classification at the end of my studies.  I understand that these data will be stored in manual and electronic files and is subject to the Data Protection Act and will be used for statutory reporting including the Higher Education Statistical Agency (HESA), for more information please see www.hesa.ac.uk.  I understand that my University email address (ending @bham.ac.uk) will be listed in the University's Email Directory which is made available to all students and staff.

I understand that my academic data may be disclosed to organisations acting as my sponsor.  I understand my assessments may be shared with Northumbria Learning as part of the University's requirement to maintain academic integrity.  

Neither the student nor the University shall be liable to each other for failure or delay in performing obligations if failure is due to any cause beyond that party's control e.g. war, national emergency, terrorism, acts of God, government restrictions industrial action or unforeseen closure of the University.

In accordance with the requirements of S22(3) Education Act 1994 the University have issued a Student Code of Practice which is available at www.birmingham.ac.uk/Documents/university/legal/education-act.pdf 

Declaration of Registration 2015/16

Read the following declaration carefully.  You cannot become a registered student of the University until you have read and ticked to say that you agree to the declaration.  The declaration statement provides links through to the web pages for the University Charter, Statutes, Ordinances, Regulations and Codes of Practice (including the Conditions of use of Computing and Network Facilities) of the University and to the summary changes made for the 2015/16 academic year, so that you can view these in full before agreeing to the declaration.

Declaration

As part of Online Registration, I have checked and amended where required my Personal Details, Addresses, Emergency Contact Details, Programme Details, Further Details and Data Sharing Agreements and Financial Sponsor Details.  I declare that the information that I have given as part of Online Registration is true and complete.

I have also read and understood the University Charter, Statutes, Ordinances, Regulations and Codes of Practice (including the Conditions of use of Computing and Network Facilities) and the changes made for the 2015/16 academic year, paying particular attention to the regulations on Attendance and Reasonable Diligence, Conduct and Fitness to Practise.

I promise to obey the University Charter Statutes, Ordinances, Regulations and Codes of Practices (including the General Conditions  of Use of Computing and Network facilities), submit to discipline and uphold the University's honour and credit to the best of my ability, both while as a student, and if admitted to a degree, as a graduate.

I acknowledge that in accordance with the requirements of section 22(3) of the education Act 1994 the University has issued a Student Code of Practice.

As a Registered Student, I understand that I will be required to produce my University Identity Card to confirm my identity when asked to do so by a member of University Staff.  failure to disclose identity (i.e. my name, Student ID number, my address and Principal Academic Unit at the University) to a member of staff of the University in circumstances in which it is reasonable to require that such information be given shall be deemed a breach of Section 5.2.10 of the University Regulations and disciplinary action will be taken in line with Section 8.2.1 of the University Regulations.

I agree to the University of Birmingham processing my personal data obtained as part of Online Registration, and other personal data that the University may obtain from me or other sources for any purposes connected with my studies, my health and safety, or for any other legitimate reason.

I acknowledge that:

  • my data will be used for statutory reporting, including to the Higher Education Statistical Agency (HESA)
  • my University email address (ending @bham.ac.uk or @student.bham.ac.uk) will be listed in the University's Email Directory which is made available to all students and staff
  • my academic data may be disclosed to organisations acting as my sponsor
  • my assessments may be shared with third party academic comparison databases (such as Turnitin) to check for potential plagiarism as part of the University's requirement to maintain academic integrity
  • the University will publish my degree classification at the end of my studies

I acknowledge that neither I nor the University shall be liable to each other for failure or delay in performing obligations if failure is due to any cause beyond that party's control e.g. war, national emergency, terrorism, acts of God, government restrictions, industrial action or unforeseen closure of the University.

Need more help?

Please view our FAQs and contact us online if you need any more information on registration.

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