Learning Contracts & Assessment


The assessment of students during practice placements is a process that is vitally important to their development throughout the course. Our assessment system is based on HCPC Standards which will be familiar to clinicians. The information provided below will help guide you step by step through the process. Further guidance regarding the placement specific learning outcomes are located here.
If you have any further assessment questions please feel free to e-mail your Clinical Tutor.

Learning Contracts

You should aim to sit down to complete a learning contract during the first week of placement. Whilst this is not formally assessed, it forms an important part of the placement experience and is highly valued by students as an aid to their development.

You may download any of the four different versions of the learning contract below. The choice is a matter of personal preference and only one version need be completed. The students can chose to use any of the below learning contract formats or design their own providing it covers the key areas of learning objectives, strategy achieve and evidence of achievement. Students should reflect on the marking scheme requirements and specialty area to facilitate their learning objectives. It is useful to complete a SWOT analysis prior to starting placement to assist your educator facilitate your learning needs.

E-PPAF & Submission Process

2015 Validated Course

Submission Process

Electronic Submission Flow char diagram

If you have any concerns these processes are not being followed, please contact your clinical visit tutor.

Please ensure the form is completed correctly on submission. If you have not signed the document, please inform your clinical visit tutor as this will delay the first stage of mark verification.

Please refer to the needs attention, improvement notice and failing student flow chart for further details on assessment processes for these situations.

Needs Attention & Improvement Notices

Needs attention and improvement notices are related to assessment of Professionalism, Health, Safety and Security, and Equality and Diversity. Prior to half-way assessment if concerns regarding several indicators are raised in these aspects, your clinical educator will inform you and contact the clinical team. After the concerns have been reviewed, if appropriate a 'Needs Attenion' will be issued in the relevant section. An action plan will be agreed to address the concerns.

After half-way if concerns do not resolve with further action, at the end of your placement you will be issued an improvement notice. If concerns are raised for the first time after half-way and you do not meet the agreed action plan prior to the end of placement then an improvement notice may also be issued. The student will meet with their clinical visitor at the University to formulate an improvement plan which will be followed up to ensure the adjustments have been made. The students will be encouraged to notify their subsequent Practice Placement Educator of any Improvement Notice at pre-placement contact to allow the Practice Placement Educators to support them throughout the process. 

In Professionalism, Health, Safety and Security, and Equality and Diversity if the concerns esculate to affect multiple indicators this may consitute to an outright 'Fail'.

Sept 2017 Flow chart For CE concerns

Sept 2017 Flow chart For CE concerns


Failed placements must be retaken. Where a student has failed a placement they will normally be allowed one resit in another setting.

Resit placements are usually undertaken during the summer vacation and are normally of four weeks duration. Where the student is successful in resitting a Practice Placement Module, the minimum pass mark of 40% will contribute to the final mark.

Only one resit of a practice placement module is normally allowed in any one year of study. Failure in a second practice placement module within an academic year will normally result in the student being required to repeat the year. A student who fails a repeated module will normally be required to withdraw from the programme.

NB: If the student has submitted, and had accepted, mitigations for failure of a Practice Placement Module, the repeat placement will become a 'sit'. This will normally be six weeks in duration and the mark achieved for this repeat will be recorded (i.e. be taken as a first attempt mark, not ‘capped’ at 40% as for resits).

Safety Fails

We get many questions regarding the issue of safety. These mainly centre around the question of what actually constitutes a 'safety fail'?

We have therefore provided some guidance for you as educators should you witness your student displaying unsafe practice: Safety Fails - Unsafe Practice Procedure