Full time starting salary is £14,034 per annum rising to £17,543 per annum after 12 months
Fixed Term contract for 15 months
Closing date: Sunday 18th August
This apprenticeship is an exciting opportunity to work within the College of Life and Environmental Sciences.
The apprentice will learn to support the effective running of the Schools within the College working closely with the School Operations Manager and Head of School PA. The role will primarily be responsible for providing a wide range of duties encompassing day-to-day office duties including finance and HR support, health and safety and compliance tracking, event support and marketing with emphasis on e-learning/web resource updating/digital planning.
This role will provide substantial and significant support to the school including administration and project support to Heads of Education and Research and deputising for the Head of School PA.
Due to the wide-ranging activities directly undertaken the role is necessarily broad in scope and the post-holder will have the opportunity to experience and learn about many aspects of the College. The post-holder will benefit from working in a highly-supportive environment with access to peers and senior colleagues who will mentor and encourage personal and professional development.
The apprentice will be learning and developing skills in the following areas:
General office duties such as photocopying/answering emails and telephone calls and post.
Signposting students and visitors to the right place, greeting visitors and people coming for events and interviews.
Ensuring relevant School information is up to date and working with the relevant people in the College to ensure this is correct e.g. Facilities Manager for telephone lists, Health and Safety Manager for First Aid etc
Assisting with Finance tasks such as checking expenses, ordering goods.
Assisting with HR processes such as recruitment
To assist with running the process for work experience/widening participation within the College
To assist with ensuring the College training records are in place (Fire Safety, Data Protection, Information Security) and working with the Ops Manager and Health and Safety Manager in chasing up non-completers/attenders
The posts will require a high level of communication both verbally and in writing (email, web).
Answering telephones, taking and passing on messages and resolving straightforward queries and escalating more complex issues.
Emailing colleagues, including senior members of staff, for example to confirm a meeting.
Updating specific pages on the College Intranet and e-learning system (canvas) including updating information and creating content
Respond (where appropriate) to external enquiries and logging the source of the enquiries and our actions.
Supporting/advertising and organising seminars for the Schools.
Responsible for the advertising on the School general AV screens
Committee support including minute taking, organising meetings and dissemination of documents committee members.
Facilitation and co-ordination of projects as required in support of the Heads of Education and Research.
Deputising for Head of School PA’s for all committees, diary management, HR and recruitment and any other duties associated with the PA role.
This apprenticeship would suit:
Someone with an interest in learning how a busy office environment operates, particularly in support of senior management
A proactive individual able to juggle multiple tasks
A good communicator with the ability to develop good working relationships with a range of academic and non-academic colleagues
An enthusiastic person with a willingness to go the extra mile
Someone with a good attention to detail
A confident person, willing to get involved in new activities and who is not afraid to ask for help when they’re not sure!
Someone who is happy to balance routine office work with more ad-hoc activities within the school.
Required Knowledge, Skills, Qualifications, Experience
A minimum of Grade C in GCSE Maths and English
An ability to communicate appropriately with colleagues of all levels both in verbal and in written form
Competency in word processing using MS word and basic functions on MS Excel and PowerPoint.
Confident and inquisitive with a desire to learn and develop within the role.
Ability to work on pre-set tasks with supervision
Some experience and /or understanding of the expectations of working in a professional office environment
Office support or administrator - Using office software; data entry and management; internet and email communications
Personal assistant - Using internet and email; researching for and preparing presentations, Preparing presentations or handouts; keeping records using databases or spreadsheets, diary management
Events administrator - Supporting a calendar of events involving different stakeholders, invitees and logistical requirements
To apply for this post please visit the University recruitment site: