An individual is only entitled to request access to their own personal data, and not to information relating to other people (unless the information is also about them or they are acting on behalf of someone).
Individuals may apply to the University for personal data that is being held about them by the University.
A request for your personal data can be made by completing a Subject Access Request form and attaching evidence of your identity. The form has been designed to assist you in formulating your request. Requests and/or completed forms with relevant attachments can be emailed to: firstname.lastname@example.org or posted to:
The Information Compliance Manager
The University of Birmingham
Although this service is free of charge, a ‘reasonable fee’ may be charged in cases where a request is manifestly unfounded or excessive, particularly if it is repetitive. A fee will also be charged for requests for further copies of the same information. The fee will be based on the administrative cost of providing the information.
How long will the University take to process my request?
Once the University is certain that it understands what information you are asking for, the University will have one month to provide the information to you. Please note that where requests are more complex, for instance where you are asking for details of email correspondence between several named individuals or covering a large time frame; this period may be extended by a further two months. If this is the case, you will be informed within one month of the receipt of the request.