Travel expenses may be claimed against receipted expenditure as follows:
- Examiners may claim actual expenditure on standard rail fares or other public transport, from their home to the University. There is a frequent, direct, train service from Birmingham New Street Railway Station to the University.
- Examiners travelling from outside the United Kingdom to undertake external examining at the University may claim the cost of economy air travel. Any Examiner wishing to travel by air within the UK is asked first to contact the Head of School for the School/ Department to which they have been appointed as External Examiner to agree this expense in advance of any visit.
- Claims for car usage will be met at the discretion of the School concerned and will normally only be permitted where public transport is unavailable or impractical, or where the mileage claim is cheaper than the cost of making the journey by public transport. Mileage rates can be found here: https://intranet.birmingham.ac.uk/finance/payroll/Expenses.aspx
Wherever possible, visits will be arranged at a time to enable examiners travelling within the UK to make the return journey in one day. In most instances where an overnight stay is required, hotel accommodation will be arranged by the School, and the costs will be paid directly by the School. External Examiners are advised to contact the School if they wish to arrange their own accommodation.
The procedures outlined here are intended as a guide only, External Examiners are asked to negotiate expenditure levels beyond those indicated with the School concerned.