Setting up Zoom links for Synchronous Online only Teaching Events

You can set up Zoom links for synchronous teaching (i.e. those online seminars/labs/tutorials that are planned to be online and delivered live) through Canvas. These can be set up as individually scheduled sessions (recommended) or as a single recurring link for programmes where modules have a larger number of multiple groups.

The videos below show you how to do this. 

Setting up individual Zoom Links for Synchronous Online Teaching Events in Canvas

Watch a video showing how to set up an individual online teaching session in Zoom via Canvas

Setting up recurring Zoom Links for Synchronous Online Teaching Events in Canvas

Watch the video to see how to schedule recurring Zoom online teaching sessions in Canvas

It is assumed that synchronous online teaching events will be delivered from home or from the office. The teaching rooms are not currently equipped to support bi-modal teaching or to live stream Zoom and record at the same time.

Text instructions

Below are the text instructions from the above videos for scheduling individual and recurring Zoom Links for Synchronous Online Teaching Events in Canvas.

Before starting: please refer to your module timetable to identify which teaching sessions you will be required to schedule within Zoom.

Setting up an Individual Zoom Session Link

  • Navigate to your Canvas module and click on ‘Zoom’ in the left hand menu. 
  • Click on 'Schedule a New Meeting'.Screenshot showing location of Zoom link in Canvas
  • Fill in the ‘Topic title’ with a suitable title for the session for example: “Weekly Group Tutorial: Group A” or “Introduction to the Module – Group A.” 
  • Where there is more than one group on the course, it’s important to identify which group the zoom link is for example “Group A”, so it appears correctly in the Canvas calendar and the MyUOB app. Screenshot of location of groupor Alternative screenshot of group location
  • Set the Date, Time and Duration of the session.Screenshot to illustrate setting the date, time and duration
  • It is recommended to check the ‘Mute Participants on entry’ box if there are large cohorts of students.
  • Scroll down and ‘Save’ to create your session link.Screenshot of setting alternative host and Save button
  • To view the scheduled meetings select the Zoom menu link in Canvas. Screenshot of Zoom link in Canvas

 

Setting up an Open (or reoccurring) Zoom link

  • Navigate to your Canvas module and click on ‘Zoom’ in the left hand menu. Screenshot of Zoom links in Canvas
  • Fill in the Topic title with a suitable name for the reoccurring session link. 
  • Where there is more than one group on the course, it’s important to identify which group the zoom link is for example “Group A”. Screenshot of finding group
    or Another screenshot of finding group
  • Click on the ‘Recurring meeting’ checkbox and then next to Recurrence select ‘No Fixed Time’. Screenshot of recurring meeting option
  • It is recommended to use the ‘Mute participants upon entry’ option.
  • Click on the ‘Save’ button at the bottom of the screen to create your reoccurring zoom link. Screenshot of muting participants, and of Save button