Terms & Conditions

Before submitting your application please ensure that you read through the following Terms and Conditions which apply to the Birmingham International Summer School.


By making an application to book a place with the University of Birmingham (“University”) for BISS,  the participant (“you”) acknowledge that these are the terms and conditions between the University (“we”) or (“us”) and you, the applicant. These terms and condition are subject to the issue of the University’s email/letter confirmation of acceptance of your application for the BISS programme following payment of the fees for BISS and to the terms of the University’s online shop (as applicable).

Fees and Charges

a. The current fees payable for the BISS are found in BISS’ webpages or as specified in BISS literature (updated from time to time). Payment of the fees for the BISS through the University’s online shop are subject to the terms and conditions of the University’s online shop. The fees in full for the BISS must be paid by 15 May 2017. 

b. Fees for participation in BISS do not include the provision of specialist materials or equipment necessary to participate in BISS; these will be advised to you separately where applicable. All social programme activities stated as included in the BISS are reflected in your fees and there is no separate fee for included social programme activities.  Should you be unable or unwilling to take part in any of BISS social programme activities which are included in your fee, no refunds or reductions will be available.

c. We will provide a refund of the fees received from the applicant for BISS where applicant’s visa application is unsuccessful or the applicant does not meet the English language requirement upon submission of satisfactory evidence of the circumstances.


a. Rooms will be available for check-in from 4pm on the day of arrival and rooms must be vacated by 11am on the day of departure.

b. The accommodation is for single occupancy. The accommodation is provided on a self-catering basis.  Housekeeping includes a basic kitchen and lounge clean (once a week), basic bedroom & bathroom clean (once a week) & linen change once a week. There is a non-smoking policy in operation at the accommodation.

c. All accommodation should be left in a clean and tidy condition for the duration of BISS and on departure, with all rubbish removed. We reserve the right to carry out routine inspections of the accommodation during your stay, any accommodation found to be in an unacceptable condition, could result in charges being made.

d. The cost of repairing or replacing items damaged due to misuse or neglect by guests will be chargeable. Charges for damage are dependent on what has been damaged and you are required to pay for the items at the accommodation’s reception by cash or by card payment. Property damage will be chargeable to all guests in the relevant flat unless one person accepts full responsibility.

e. We reserve the right to charge you for any loss or damage to the accommodation. Any lost or replacement keys or a lock change will be charged as applicable.

f. If you require accommodation outside of the BISS programme dates, BISS is not obliged to arrange this on your behalf.

Visa Requirement

a. If you require a visa to participate in the BISS, it is your responsibility to obtain such visa to travel and to study in the UK for the BISS programme where you do not hold a UK/EU/EEA passport.  You agree to fully comply with visa conditions whilst in the UK. Applicants may refer to the visa information and guidance section on BISS’ website for guidance. For more information please also refer to the Home Office website http://www.ukvisas.gov.uk/. It is your responsibility to determine how far in advance you need to apply for a visa, and to allow sufficient time to obtain a visa.

b. We will not allow you to join the BISS programme if you do not have a visa that allows you to study and you must present your passport and your visa to the BISS office at least 2 full working days before the start of the BISS programme.


a. It is essential that you take out travel insurance before travelling to cover yourself for your return journey and the duration of your stay. Insurance should cover any expenses incurred as a result of lost or stolen property, late arrival, early or delayed departure, or cancellation due to unforeseen circumstances.

b. We cannot accept responsibility, and expressly exclude liability for, loss or damage to your property. Therefore, you should insure their property against such risks as appropriate.

c. The University does not provide health, travel or medical insurance for any of the participants of the BISS. You are recommended to investigate insurance appropriate to you that covers your personal possessions, medical and repatriation expenses and cancellation to cover any fees and travel costs. Your home country may have a reciprocal arrangement with the UK so that medical care is free. If it does not, you must take out medical insurance to ensure you are covered during your stay, particularly if you have known medical needs that may require attention.

Your right to cancel

a. You have the right to cancel this contract with us without giving any reason within the cancellation period. The cancellation period will expire at the end of 14 days after the date of the University accepts payment (“Cancellation Period”).  We will refund the paid fees within 14 days of the date on which you inform us that you wish to cancel. However, if you commence the BISS programme within the Cancellation Period then we will be entitled to charge you a reasonable sum for the BISS programme provided based on the proportion of the BISS Programme you have undertaken and the total fees.

b. Method of Cancellation: To exercise the right to cancel, you must inform us of your decision to cancel this contract by a clear statement by email to biss@contacts.bham.ac.uk. Alternatively, you can write to us using the Model Cancellation Form below. To meet the cancellation deadline, it is sufficient for you to send your communication concerning your exercise of the right to cancel before the cancellation period has expired. We will make the reimbursement using the same means of payment as you used to make the payment to us, unless you have expressly agreed otherwise.

Model Cancellation Form

To the University of Birmingham, Birmingham International Summer School Office, Edgbaston, Birmingham, B15 2TT UK

I give notice that I cancel my contract to attend the Birmingham International Summer School

Name of Applicant:

Address of Applicant:

Signature of Applicant (only if this form is notified on paper):


Course Content and Cancellation

a. We may cancel the BISS and any accommodation bookings if we fail to recruit the anticipated minimum level of students to that course/programme or if circumstances beyond the University’s reasonable control prevent us from delivering it (including but not limited to circumstances of war, acts of God, riot, strike, insurrection, pandemic, power outage, adverse weather conditions, third party occupation of the University’s premises, breakdown of equipment, unavailability of key staff for programme, government restriction, unscheduled or unexpected works, necessary and unavoidable repairs or health or safety concerns).

b. We will provide the BISS as described on the BISS website but changes may be made to the content or delivery if that is considered necessary by us acting reasonably. You will be solely responsible for determining whether the BISS programme is sufficient and suitable for your needs. The University does not provide any guarantee in respect of the standard of your abilities on completion of the BISS programme. You will provide us with all information reasonably requested by the University in connection with the relevant the BISS programme. 

c. If the BISS provides any academic credit(s) or certification you will be advised of the assessment methodology that will be applicable and with which you need to comply to achieve credit(s) or certification.

d. The BISS is taught in the English language. You should therefore be proficient in English and at least to the minimum standard we set from time to time (which will normally be by reference to the International English Language Testing System).  We have no responsibility to you if you are not sufficiently proficient and fail to participate fully in the programme as a result.

e. Special circumstances: if, in the reasonable opinion of BISS, the presence of any participant or delegate is an impediment to the provision of any service of the BISS or brings the BISS (and/or the University) into disrepute, we may exclude such a person from all or part of the BISS programme. In these circumstances, we will return any booking fee paid by or for the individual, but there will be no further liability of the University.

Your data

You consent to your personal information being collected and processed by the University and its contractors, agents, payment service provider: (i) to directly provide the information or services for the BISS programme; (ii) to enable third parties to process and manage your information to enable us to provide the information or services for the BISS programme you have requested;  (iii) for security, administrative, management and legal purposes;  (iv) to update and enhance the services provided for the BISS programme; (v) to evaluate the performance of activities; and (vi)for marketing purposes.

Compliance with the University’s Regulations

You agree to comply with the University’s legislation set out in its charter, statutes, ordinances, regulations, policies and codes of practice (including but not limited to policies on Equality, Health and Safety, Data Protection and Computer Use) from time to time during participation with BISS.


The University reserves the right without prior notice at any time to alter or amend the whole or any of these conditions. Each of the provisions of these conditions is severable from the others and any provision which is illegal invalid or unenforceable shall be severed from the others without affecting or impairing the remainder of these conditions.


No third party shall enjoy the benefit of any rights or protections granted under
these Terms and Conditions.

Limitation of Liability

a. Subject to paragraph c of this clause 12, the liability of the University to you with respect to the provision of the BISS programme, the cancellation, postponement, or amendment of the course or BISS programme, any negligence, any breach of these terms and conditions, or arising in any other way out of the subject-matter of these terms and conditions, will not extend to (i) any indirect losses or damages, or to any loss of profits, loss of contracts or opportunity, whether direct or indirect, even if the University had been advised of the possibility of those losses or if they were within the University’s contemplation; or (ii) any costs or expenses incurred by any person or organisation in connection with travel, accommodation, reservations or other arrangements.

b. In any event, subject to paragraph c of this clause 12, the liability of the University to the participant with respect to the provision of the BISS programme, the cancellation, postponement, or amendment of the course or BISS programme, any negligence, any breach of these terms and conditions, or arising in any other way out of the subject-matter of these terms and conditions is limited to the amount of fees received from or on behalf of the participant in respect of the BISS programme.

c. Nothing in these terms and conditions will operate to limit or exclude the liability of the University for death or personal injury arising from the University’s negligence, fraud or any other liability that, by law, cannot be limited or excluded. The warranties given by the University in these terms and conditions are, to the extent permitted by law, given in lieu of all implied conditions, warranties, representations or other terms, including any relating to satisfactory quality, fitness for a particular or any purpose, or the ability to achieve any particular result.

Dispute Resolution

Any disputes or concerns shall be addressed in accordance with the normal complaints procedure of the University. Where the University’s complaints procedure is exhausted, you and the University will attempt to settle the dispute by mediation in accordance with the Centre for Dispute Resolution (CEDR) Model Mediation Procedure. The mediation will take place in Birmingham.

Governing Law

These Terms and Conditions are governed by and to be construed in accordance with English Law. Any disputes shall be subject to the jurisdiction of the English courts.