Imaging services

Applying for copies of Special Collections material

Researchers can request copies of Special Collections material by completing one of our reprographics forms below.  Please read all the information on this page before submitting your application to familiarise yourself with our procedures and charges.

Requests for copies of material are granted at our discretion and may be subject to restrictions including copyright legislation, conservation constraints or other conditions (e.g. closed files). 

Orders are completed within 15 working days. Requests for publication may take longer.


Please do not send payment with your order. You will receive an invoice setting out the charges and payment details after your copies have been made. Your copies will be issued to you on receipt of payment. 

Copies will be supplied free of charge to University of Birmingham staff and students if the requested item is on the official course reading list. When submitting a request, please state which UoB reading list your copies are for and the name of your tutor. Other orders for UoB staff and students requesting copies not on official reading lists will be charged for as normal.

Charges for images for private study 

  • £8 handling fee applies to all orders
  • £1 per image/page (PDF or JPEG available)
  • Where possible we will send your images free of charge by email or web transfer
  • £1 additional charge for images supplied on CD 
  • Paper print outs supplied at £1.30 per image plus postage
  • Once an order has been placed it cannot be cancelled and the full fee applies.

Orders totalling £50 or more will be subject to a £25 deposit plus 20% VAT (where applicable) before work is started. When you submit your reprographics form we will email you a link to make your deposit payment. The deposit will be deducted from your final invoice. 


All students and orders received from countries outside the EU are exempt from paying VAT.  If you are applying on behalf of an institution within the EU and are a 'VAT registered body in the EU' please state this on your reprographics form.  All other orders are subject to VAT charged at 20%.

Requesting images for private study

To submit a request for images for private study please complete and return the three-page reprographics order form for private study (PDF 265KB) or (DOC 41KB). Please sign to confirm your acceptance of the terms and conditions.

Charges for images for publication, exhibition and sharing

Images supplied for publication, exhibition, or any form of sharing, are subject to the charges outlined above, and may incur an additional publication usage charge. Publication usage charges are decided on a case by case basis and if an additional charge is applied we will inform you of the amount before we start work on your order.

Requesting images for publication, exhibition and sharing

Requests for images for publication, exhibition, or any other form of sharing (including social media) are reviewed and granted at the discretion of the Director of Special Collections. To submit a request for images for publication, exhibition or sharing, please complete and return the reprographics order form for publication (PDF 179KB) or (DOC 46KB).   

Image credit

Images must be credited 'Cadbury Research Library, University of Birmingham', and the full reference of the document given. 

Use of cameras in the reading room

Researchers may bring a hand-held camera to take images in the reading room. Flash, tripods and scanners are not permitted. Some items may not be suitable for copying due to conservation restrictions and copyright legislation; readers should check with the member of staff on duty. There is no charge for taking images with your own camera. If images are for anything other than private study, discuss your intended use with a member of staff.