On receipt of an applicant’s original DBS disclosure certificate, the DBS administrator will check that the disclosure is clear and where this is the case the relevant Admissions staff will be informed so that the DBS condition can be passed. The original disclosure certificate will be returned to the applicant and the DBS administrator will keep a copy which will be retained in line with the University’s Data Protection Policy. Any adverse disclosure certificate will be returned by the University using the Royal Mail Special Delivery service.
If the disclosure certificate does reveal any convictions, cautions, reprimands, final warnings etc., it will be referred to the relevant academic Department for consideration.
The details stated on the disclosure certificate will be forwarded by the DBS administrator to a named administrator within the academic Department by encrypted email. All information will be anonymised before being passed to the relevant Admissions Tutor or panel for consideration.
In deciding whether to permit an applicant to proceed on to their chosen programme, the relevant academic Department may consider the following:
- The seriousness of the offence and its potential relevance to the course
- The length of time since the offence occurred
- Any relevant information offered by the applicant about the circumstances which led to the offence being committed
- Whether the offence was a one-off, or part of a history of offending
- The degree of remorse, or otherwise, expressed by the applicant and their motivation to change
If a decision cannot be reached by the relevant academic Department based on the information provided then further details may be required and the applicant will be contacted accordingly. The Department will consider any further details which the applicant provides and will decide to allow the application to proceed or refer it to a panel to consider the matter further.
If the panel decide that the offence(s) on the disclosure may warrant the refusal of admission to the chosen programme, the applicant will be invited to attend an interview to explain the circumstances of the offence(s) and offer any evidence in mitigation.
If the University’s decision is to refuse admission, then the reasons why the applicant cannot be admitted to their chosen programme will be made clear. The University’s decision will be communicated to the applicant in writing.