Key information
- Name: University of Birmingham
- Address: Edgbaston, Birmingham, B15 2TT, United Kingdom
- VAT Number: GB 836 2344 32
- Website: www.birmingham.ac.uk
Invoice requirement
All suppliers conducting business with the University of Birmingham must ensure that their invoices meet the following requirements:
- Unique Invoice Number: All invoices must have a unique identification number to aid tracking and processing.
- Company Name and Contact Information: Invoices must include the supplier's company name, address, and contact details.
- Address to University of Birmingham: The invoice must clearly show the name and address of the University of Birmingham (Edgbaston B15 2TT).
- Description of Goods/Services: A clear description of the goods or services being charged for must be included on the invoice.
- Supply Date and Invoice Date: The date on which the goods or services were provided and the date of the invoice must be clearly stated.
- Amounts Charged: All amounts charged must be clearly indicated on the invoice, including any applicable VAT. A breakdown of VAT charges, if applicable.
- Currency: The currency used for billing must be specified on the invoice.
- UoB Purchase Order Number: The University of Birmingham's purchase order number must be quoted on the invoice.
Recommended requirements
- Bank Details: The supplier's bank details for payment processing.
The University of Birmingham reserves the right to reject any invoices that do not meet these requirements. This policy has been established to ensure efficient and accurate payment processing, and to maintain good relationships with our suppliers.
To ensure prompt and efficient processing of invoices, all suppliers are required to submit invoices directly to Accounts Payable via email at apinvoices@contacts.bham.ac.uk. The invoice must be in PDF format and include a valid University of Birmingham purchase order.
Please note that suppliers should submit one invoice per PDF attachment.
Failure to comply with the above requirements may result in the rejection of the invoice, leading to payment delays.
Contact information
Supplier expectations
- A valid PO is required before delivering goods or services.
- Prompt communication if there are any delays or issues.
- Notify us of changes to your business details (e.g. bank, address) via apqueries@contacts.bham.ac.uk
- Failure to follow these guidelines may result in delayed or rejected payments.