Loan request process

Please read our Information for Borrowers (PDF)

The Cadbury Research Library is a Special Collections facility (not a lending library) and the material in our care is preserved in environmentally controlled stores and made accessible to registered readers in the safe, environmentally controlled, invigilated surroundings of the reading room.

The Cadbury Research Library will consider requests to borrow material for exhibition purposes at other venues; this also applies to requests by other venues within the University.  We require six months' notice for loan requests and letters must be addressed to Director of Special Collections, Susan Worrall:

Susan Worrall
Director of Special Collections
Cadbury Research Library
University of Birmingham
Birmingham  B15 2TT

If you would like to request material the letter should include:

  • Item details including the accession number
  • Exhibition dates and any tour venues and dates
  • Reason for the loan and exhibition content
  • A completed UKRG facilities report, security supplement, display supplement (templates available below)
  • Environmental charts for the exhibition period one year prior to the proposed dates
  • Contact details for the registrar or loan administrator
  • An indication of how you will insure the loan i.e. Government Indemnity or commercial insurance
  • Confirmation that you will meet transport costs from either of our approved transport agents C'ART Art Transport Ltd or Momart Ltd.


Loan requests will be discussed at our Exhibitions Group meetings. Final decision rests with the Director of Special Collections.  If your request is successful you will be sent a loan agreement to sign and return.  Loans are agreed subject to the condition of the item requested, the context of the exhibition, whether the item is already committed for loan, whether it is required for teaching or research and whether the item has recently been on display.

Loan duration

Loans are normally for a period of three to six months. 


Each loan item must be credited: 'Lent by the Cadbury Research Library, University of Birmingham' in the caption.

Useful links:

UKRG Facilities Report (PDF)

Display Case Supplement (PDF)

Security Supplement (PDF)

Exhibiting reproductions

To request permission to display reproductions of Special Collections material in exhibitions, please use the form on our  Imaging Services webpage. 

Loan enquiries

For loan enquiries please contact:

Sarah Kilroy
Head of Conservation and Programming
Cadbury Research Library
University of Birmingham
B15 2TT or send an initial inquiry to our mailbox