July Degree Congregations

Graduation is the highlight of the academic year and we are really looking forward to the celebrations. Ceremonies for our Class of 2022 Birmingham graduates are due to take place in the Great Hall between Tuesday 12 and Wednesday 20 July 2022 (excluding weekends).

Information about the Degree Congregations and the schedule of our July ceremonies can be found below. We will also email our graduands with important information about the day, so it's really important that you keep your contact details up to date. Please add graduation@contacts.bham.ac.uk to your contacts list. You may also need to check your junk folder in case our emails have been redirected there. 

We are really looking forward to these special occasions and to helping you to celebrate your achievements. We hope you are getting excited about them too! 

Important advice

If you are attending a Degree Congregation on Monday 18 or Tuesday 19 July, we are expecting very warm weather. Please read the information below for some tips on staying cool on campus and to find out how to let us know if you no longer feel comfortable attending in July and would prefer to attend a ceremony in December. Below you can also find some important travel information for anyone attending a ceremony in the week commencing Monday 18 July.   

 

The UK weather warnings and graduations

We are looking forward to seeing you for the second week of our July graduation celebrations from Monday 18 July. As we are sure you are aware; it’s going to be hot! The extreme weather warnings in place across the UK project high temperatures across the country and we want to make sure that you are as comfortable as possible on your special day. 

  • Please keep well hydrated throughout your journey and the day. Bring a bottle of water with you 
  • We know you want to look your best, but we would suggest you wear light, comfortable clothes 
  • Graduands do not have to wear their academic dress all day - please take it off if you are uncomfortable
  • Bring a small hand fan and a hat or an umbrella for shade
  • Follow the good advice available from the NHS and the UK Government: Heatwave: how to cope in hot weather - NHS (www.nhs.uk)
  • Keep an eye out on our Twitter channel for any further updates: @unibirmingham   

Our magnificent Great Hall is more than 120 years old and does not benefit from modern air conditioning. Each ceremony lasts about an hour and while we are going to be brisk, this will not distract from every graduate enjoying their special moment. When you are seated in the Great Hall, we will provide some further advice about how to let us know if you are feeling uncomfortable at any time. We will be limiting guest access to the Great Hall to ticket-holding guests only. There will be no additional tickets available, so please don’t queue outside the Great Hall.

You can watch every ceremony live, in one of our indoor screening rooms: in the Bramall Music Building and the Aston Webb Main Lecture Theatre. These are more modern venues and offer a cooler environment than the Great Hall. Or, if any of your guests would prefer to stay at home, then they can watch every ceremony live on our YouTube channel. The link is on our home page: www.bham.ac.uk

We would understand if you would prefer not to attend the Congregations on Monday 18 or Tuesday 19 July due to the heat. Due to these exceptional circumstances, if you would prefer to attend an alternative graduation ceremony in December 2022, please email us at graduationfeedback@contacts.bham.ac.uk and we will add you to the invitation list. Your degree will still be conferred at the ceremony in July (in absentia) and we will contact you to confirm your preferred delivery address for your certificate and transcripts by the end of July. You will also be able to transfer your gown hire and photography to December. To do this, you need to contact Ede and Ravenscroft at customer_services@academic-services.co.uk or on 01223 734759.

If you were unable to attend a ceremony not held on one of the days affected by the extreme weather (not on Monday 18 or Tuesday 19 July), please see the section "What happens if I can't attend my Degree Congregation?" below as the above information only applies to graduands due to attend a ceremony on Monday 18 or Tuesday 19 July.   

 

Travel advice 

Please be aware that the Birmingham 2022 Commonwealth Games will be taking place across Birmingham and the West Midlands from 28 July – 8 August, with set up starting on campus from Monday 18 July. While you visit campus, you will notice some changes as we start to prepare to welcome the Games. This includes the setup of the hockey stadium, which will hold 6,000 spectators, and security barriers as required for all major international sporting events. As a result, our car parking is reduced, so where possible, we would encourage you to travel to campus using our travel networks, including our train station and bus routes. To find out alternative ways of reaching our campus, please visit our getting here pages.  

A limited number of parking spaces are available in the North East Car Park (B15 2SA) and at University of Birmingham Sport & Fitness. Parking for blue badge holders is available on campus and is identifiable via the campus mobility map. Some disabled parking may require you to enter restricted campus areas. If this is the case, please press the buzzer to speak to security, who will be able to open the appropriate gate for you. Please ensure that you display your blue badge clearly. 

Parking for blue badge holders is available on campus and is identifiable via the campus mobility map. Some disabled parking may require you to enter restricted campus areas. If this is the case, please press the buzzer to speak to security, who will be able to open the appropriate gate for you. Please ensure that you display your blue badge clearly. 

Where possible, we would encourage you to travel to campus using our travel networks, including our train station and bus routes. To find out alternative ways of reaching our campus, please visit our getting here pages.  

When is my ceremony?

An invitation to book a place at the July Degree Congregations was sent to our potential July 2022 cohort in February, with a deadline to reply of 1 March. If you responded to this invitation then you can now find out the date and time of your ceremony, which will be subject to your meeting the terms of your degree by the relevant deadline, by logging into the Student Gateway. Information on how to access the Gateway is provided below. 

The doors to the Great Hall will close 15 minutes before the ceremony start time given below. It is crucial that you arrive in good time for this as otherwise you risk not being able to attend your ceremony.

Dates and times of our July Degree Congregations

Tuesday 12 July 2022 - 10:00
Birmingham Law School (LLB Law single honours programme 2580 only)

Tuesday 12 July 2022 - 12:30
Birmingham Law School (excluding LLB Law single honours programme 2580)

Tuesday 12 July 2022 - 15:00
Department of English Literature

Tuesday 12 July 2022 - 17:30
School of English, Drama and Creative Studies (excluding the Department of English Literature)
Liberal Arts and Natural Sciences

Wednesday 13 July 2022 - 10:00
School of Chemical Engineering
School of Chemistry

Wednesday 13 July 2022 - 12:30
School of Computer Science

Wednesday 13 July 2022 - 15:00
School of Mathematics
Department of Civil Engineering

Wednesday 13 July 2022 - 17:30
School of Physics and Astronomy
School of Metallurgy and Materials

Thursday 14 July 2022 - 10:00
Birmingham Medical School: Bachelor of Medicine and Bachelor of Surgery (MBChB) (surnames A-J inclusive)

Thursday 14 July 2022 - 12:30
Birmingham Medical School: Bachelor of Medicine and Bachelor of Surgery (MBChB) (surnames K-Z inclusive)

Thursday 14 July 2022 - 15:00
School of Biomedical Sciences
School of Dentistry

Thursday 14 July 2022 - 17:30
All remaining programmes in the College of Medical and Dental Sciences, including:

  • All non-MBChB graduands from the Birmingham Medical School
  • School of Nursing (all programmes and levels of study)
  • School of Pharmacy (all programmes and levels of study)
  • Institute of Applied Health Research (all programmes and levels of study)
  • Institute of Cancer and Genomic Sciences (all programmes and levels of study)
  • Institute of Cardiovascular Sciences (all programmes and levels of study)
  • Institute of Immunology and Immunotherapy (all programmes and levels of study)
  • Institute of Inflammation and Ageing (all programmes and levels of study)
  • Institute of Metabolism and Systems Research (all programmes and levels of study)
  • Institute of Microbiology and Infection (all programmes and levels of study)

Friday 15 July 2022 - 10:00
School of Sport, Exercise and Rehabilitation Sciences

Friday 15 July 2022 - 12:30
School of Psychology

Friday 15 July 2022 - 15:00
School of Geography, Earth and Environmental Sciences

Friday 15 July 2022 - 17:30
School of Biosciences

Monday 18 July 2022 - 10:00
Department of History

Monday 18 July 2022 - 12:30
School of History and Cultures (excluding the Department of History)
School of Philosophy, Theology and Religion

Monday 18 July 2022 - 15:00
School of Languages, Cultures, Art History and Music

Monday 18 July 2022 - 17:30
School of Social Policy

Tuesday 19 July 2022 - 10:00
School of Government

Tuesday 19 July 2022 - 12:30
School of Education

Tuesday 19 July 2022 - 15:00
Department of Accounting
Department of Finance
Department of Marketing
Department of Strategy and International Business

Tuesday 19 July 2022 - 17:30
Department of Mechanical Engineering
Department of Electronic, Electrical and Systems Engineering

Wednesday 20 July 2022 - 10:00
Department of Economics

Wednesday 20 July 2022 - 12:30
Department of Management (includes MBA programmes)

How do I access the Student Gateway?

To access the Student Gateway you will need to use either your @student or @alumni email address and latest password. If you can't remember your password and are unable to access the Gateway, please go to the MyPassword website if you are a current student, or contact the IT Servicedesk if you are an alumni. If you missed the deadline to reply to your invitation please email us at graduation@contacts.bham.ac.uk to join our wait list and we will do our best to find a space for you. 

To check your ceremony date and time via the Gateway, please click on ‘reply to Degree Congregation invitation’, which will be under ‘exams and assessment’. This will take you through to a screen on which you will be asked to select your programme of study. Check the box next to your programme and then ‘submit’. You will then be taken through to a screen that confirms which ceremony you are due to attend, subject to meeting the terms of your degree.  

Tickets

Each graduand is allocated their own ticket to the ceremony plus two guest tickets, which will grant access to the Great Hall for your Degree Congregation. There is no charge for tickets. 

When will I receive my tickets?

Your graduand ticket and two guest tickets will be available to collect from the ticket desk on the ground floor of the Bramall Music Building on the day of your ceremony. The ticket desk will open at 8.00am and close when the last ceremony has started each day. You need to check in at the ticket desk and collect your paper tickets before proceeding upstairs to collect your robes. To ensure that you have plenty of time to do this ahead of your ceremony, please arrive at the ticket desk two hours before your ceremony is due to start. Don't forget that the doors to the Great Hall close 15 minutes before the ceremony start time, so you need to already be in your seat before then. To help reduce waiting times and make the queues more manageable, we ask that only graduands join the queue for tickets in the Bramall Music Building where possible please. 

How many guests can I bring with me?

In the interests of safety, we will need to limit the number of guests who can join you in the Great Hall to two. Please note that this number includes children of any age as it relates to the capacity limit of the building and not to the availability of seats. No extra tickets will be available for the July Degree Congregation (unless for a carer) but we may operate a queue outside the Great Hall prior to the ceremony, subject to capacity. Please see the section 'will any extra tickets be available' for further information.

You are welcome to bring as many additional guests with you to campus as you like. Any guests that we can't accommodate in the Great Hall can watch the ceremony from our viewing room in the Elgar Concert Hall, located in the Bramall Music Building. No tickets are needed for the viewing room, for which seats are not reserved in advance. The ceremony will also be webcast so that anyone unable to join you on campus can watch online. The recordings will then continue to be available on the University's YouTube channel, should anyone miss them live.

Will any extra tickets be available?

Extra guest tickets for the Great Hall will not be available for the July Degree Congregations, unless needed for a registered carer. Subject to guest numbers, a limited number of spare seats may become available in the Great Hall on the day. Where this is the case, we will operate a queue outside of the Great Hall and allocate seats on a first-come, first-served basis before the ceremony starts.

What if some of my guests can't get into the Great Hall?

Any guests that we can't accommodate in the Great Hall can watch the ceremony from our viewing room in the Elgar Concert Hall, located in the Bramall Music Building. No tickets are needed for the viewing room, for which seats aren't reserved in advance. The ceremony will also be webcast so that anyone unable to join you on campus can watch online. The recordings will then continue to be available on the University's YouTube channel, should anyone miss them live.

Will the Degree Congregations be shown online?

Yes, the Degree Congregations will be webcast live so that anyone unable to join you on campus can watch online. The recordings will then continue to be available on the University's YouTube channel, should anyone miss them live.

Preparing for the day

There are always lots of questions when preparing for your graduation, so we've answered some of the most commonly asked ones below.

How do I hire my robes?

You should hire your academic dress with Ede & Ravenscroft. You need to place your order with Ede & Ravenscroft using their online order form by Monday 27 June 2022. If you experience any problems with your order, please contact customer_services@academic-services.co.uk or 01223 734759.

You will be able to collect the robes you have ordered in the Bramall Music Building on the day of your ceremony. Robe collection will be based on the first floor of the building and will open at 08:00. You will need to return your robes by the end of the day. The robe return point will be on the lower-ground floor of the Bramall Music Building. The robe return point will remain open until 21:00, except on Wednesday 20 July when it will close at 16:30.

What should I wear?

Degree Congregations are formal events and graduands and their guests are encouraged to dress for such an occasion. Please be aware that when being presented for your degree you will climb a set of steps up to the Great Hall stage, so please bear this in mind when choosing your footwear.

What happens if I can't attend my Degree Congregation?

If you were due to attend a ceremony on Monday 18 or Tuesday 19 July then, due to the extreme weather conditions, special arrangements have been put in place for anyone who is unable to attend their ceremony. Please see the information under "The UK weather warnings and graduations", above. The information below applies to anyone due to graduate at any of the other July ceremonies.    

Please email us at graduation@contacts.bham.ac.uk if you have booked to attend your Degree Congregation and can no longer attend the ceremony. You have two options available to you:

1. You can choose to graduate in 'absentia', which means in your absence, and have your certificate and transcript posted to you. If you choose to graduate in absentia, this will mean that you can't attend a future Degree Congregation as your degree will have already been conferred.

2. You can choose to defer your graduation and attend a Degree Congregation in December 2022. If you choose to defer, you will not receive your certificate and transcript until your degree is conferred at the graduation ceremony in December.

Please get in touch with us as early as possible so that we can reallocate your place at the Degree Congregation to someone on the waiting list. If you do not get in touch with us by the end of July then you will graduate in absentia and will no longer be able to defer to a later ceremony. 

How will I receive my certificate and transcript?

Students who attend a Degree Congregation in the Great Hall will be able to collect their certificate and transcripts on campus from the marquee in the Green Heart after their ceremony has taken place. Students who graduate in absentia at the July Degree Congregations will be asked to confirm the delivery address for their documents at the end of July. These will be dispatched in August and September.  

You will also be able to view, download and share an electronic copy of your degree certificate and transcript online via our Secure Documents website three working days after your Degree Congregation has taken place. Current and potential employers can also register with us, allowing them to directly verify your qualifications with us while you wait for the physical copies of your documents to arrive.

The venues

Your Degree Congregation will take place in the Great Hall at the centre of our Edgbaston campus. Our students have been graduating from this iconic building since the early 1900s. After your Degree Congregation you and your guests are welcome to spend the day enjoying our beautiful campus, where you can take your own graduation-day photographs against the backdrop of Old Joe and the Aston Webb Building. Please see our Degree Congregations Campus Map (PDF - 9.08MB) for information on the location of all venues.

Where do I collect my certificate?

Please don't forget to collect your certificate and transcripts from the marquee in the Green Heart after your ceremony has taken place. 

Where will my Degree Congregation take place?

Your Degree Congregation, or graduation ceremony, will take place on our Edgbaston Campus in the Great Hall (Aston Webb Building). It is really important that you and your two guests arrive in plenty of time for the start of the ceremony. The doors will close 15 minutes before the ceremony start time, after which point you will not be able to join the event. The doors will open 45 minutes to an hour before the ceremony starts. Graduating students have an allocated seat at the back of the Great Hall. Guest seating is at the front of the Great Hall and is unallocated.

What if I have access requirements?

If you have any access requirements that you would like to discuss with a member of the team, particularly with regard to your being presented for your degree in the Great Hall, please email gradhelp@contacts.bham.ac.uk and we will be happy to talk you through the options available to you. Please also get in touch with us if you require a ticket for a registered carer. 

If you are driving to the celebrations, parking for blue badge holders is available on campus and is identifiable via the campus mobility map. Some disabled parking may require you to enter restricted campus areas. If this is the case, please press the buzzer to speak to security, who will be able to open the appropriate gate for you. Please ensure that you display your blue badge clearly. 

The campus mobility map also shows level access routes to the Great Hall. You should enter via the Bramall Building (reference R12 on the campus mobility map)

You may find it helpful to visit our dedicated Accessibility & Support at Graduations webpage.

Can animals be brought into the Great Hall?

Animals can't be brought into the Great Hall unless they are a registered assistance animal. If you have an assistance animal that you plan to bring with you to the Degree Congregations, please email graduation@contacts.bham.ac.uk so that we can discuss your requirements.

Where will I collect my robes?

Once you have successfully placed your order online, you will be able to collect the robes you have ordered in the Bramall Music Building on the day of your ceremony. Robe collection will be based on the first floor of the building and will open at 08:00. You will need to return your robes by the end of the day. The robe return point will be on the lower-ground floor of the Bramall Music Building. The robe return point will remain open until 21:00, except on Wednesday 20 July when it will close at 16:30.

Where will photography take place?

Ede and Ravenscroft offer a range of photography packages, which can be booked online using the same form as for hiring academic dress. Portrait photography will take place in the Nuffield Building. The studios will be open from 08:00 until 20:30 on ceremony days, except on Wednesday 20 July when they will close at 16:30. 

Getting here

The following guidance will help you plan your travel to campus on the day of your Degree Congregation. Where possible we would encourage you to use public transport, as the area around campus can get very busy and parking spaces nearby are limited.

Where can I park?

A limited number of parking spaces are available in the North East Car Park (B15 2SA). Parking for blue badge holders is available on campus and is identifiable via the campus mobility map. Some disabled parking may require you to enter restricted campus areas. If this is the case, please press the buzzer to speak to security, who will be able to open the appropriate gate for you. Please ensure that you display your blue badge clearly. 

Please be aware that the Birmingham 2022 Commonwealth Games will be taking place across Birmingham and the West Midlands from 28 July – 8 August, with set up starting on campus from Monday 18 July. While you visit campus, you will notice some changes as we start to prepare to welcome the Games. This includes the setup of the hockey stadium, which will hold 6,000 spectators, and security barriers as required for all major international sporting events. As a result, our car parking is reduced, so where possible, we would encourage you to travel to campus using our travel networks, including our train station and bus routes. To find out alternative ways of reaching our campus, please visit our getting here pages.

The University of Birmingham is an Official University Partner, the host of the Games Principal Athletes' Village, the Official Competition Venue for Hockey and Squash, and a training venue for Swimming and Athletics. During this period, we will welcome nations, territories and athletes from across the Commonwealth as well as 15,000 spectators to our campus on each of the 11 days of the Games.

Is any accommodation available on campus?

Edgbaston Park Hotel and Conference Centre is the University of Birmingham’s hotel, and is just a short walk from the main campus. Opened in 2018, it has 172 bedrooms, an on-site bar and restaurant, plus car parking. Those guests looking for overnight accommodation should contact the hotel directly on +44(0)121 414 8888 or visit the website.

Important information

It is important to remember that communications about your ceremony and related activities do not confirm successful completion of your degree and should not be taken as proof that you are, or will be, eligible to graduate. Only students graduating from the University of Birmingham with a Degree of the University listed under Ordinance 4.1.1 who meet the terms of that degree by 29 June 2022 (or 22 June 2022 for postgraduate research students) will be eligible to actually attend the July graduations. Some students will be allocated a place at a Degree Congregation but will not be eligible to graduate by the time of the ceremony (if, for example, you have not yet submitted your dissertation, you have not paid all of your tuition fees, you are resitting any examinations or have not met the terms of your degree in time). 

You will be able to access your official progress and examination results online through the 'Exam marks and progress decisions – end of year marks' link in the 'Exams and Assessments' column of the Student Gateway. Please note that there are additional requirements for research students. You can find out more by reading the Terms and Conditions.

If you have already had your degree conferred, whether in person or in absentia, then you cannot attend the July Degree Congregations. This includes our Class of 2020 and Class of 2021 graduates. 

The information provided on this page is subject to any changes in COVID restrictions and government policy. In the event of the Degree Congregations having to be cancelled, delayed, postponed or curtailed due to circumstances beyond the control of the University, the University shall give as much notice as is reasonably practical to students of such cancellation, delay, postponement or curtailment. Circumstances that would constitute a force majeure may include, but are not limited to: fire, flood, explosion or any other incident that renders the venue in which the Degree Congregation is due to be held unsafe to use; terrorist act (or threat of a terrorist act); natural disaster; pandemic; industrial action; or a period of national mourning. The University will not be liable for any losses, direct or otherwise, incurred by students or their guests in the event of the University of Birmingham’s graduation ceremonies being cancelled, delayed, postponed or curtailed due to circumstances beyond the control of the University.