Travelling to the University
It is the responsibility of the child and the child's parent or legal guardian to arrange travel to and from the University. This includes their journey back home or travel with or to their UK guardian during vacation periods.
If you reside overseas the University offers an airport collection service. You and your child will receive information about how to book on to the collection service as part of the pre-arrival e-communications sent out by our BIA Administrative Team.
We recommend that your child books onto this service, however, if they are arriving on a date where the service is not running they will need to make their own travel arrangements to the University. Full information on how to do is sent to your child before they travel to the UK for the start of their course.
For information on travelling to the UK for all international students during the pandemic, please visit:
University welcome - travelling to the UK
The BIA conducts daily safegaurding check and has a clear escalation process in place if there is any cause for concern. The International Student Support Coordinator leads the management of safeguarding check-ins for all BIA students who are under the age of 18 during weekdays and for those students living off-campus or with a UK guardian or responsible adult during weekends.
The Accommodation Customer Service Manager is responsible for the daily safegaurding checks within the Vale Reception team during the weekend, University closed days and bank holidays, when the BIA International Student Support Coordinator is not on duty.
The BIA Adminsitrative Team have responsibility for processing pre-arrival accommodation checks and travel arranegements for all students aged under 18 and work closely with the BIA Student Wellbeing and Experience Manager and International Student Support Coordinator.
On and off-site activities (including day trips)
Parents and legal guardians of under 18 year olds coming to study at the University of Birmingham should remember that the University is an adult environment and subject to English law and to University regulations, students are expected to organise their own studies and social life and take part in activities available to the wider University community. In signing the Parental Agreement Letter (PAL), you have agreed to your child taking part in social activities happening across the University and at the BIA.
However, whilst the University allows students under the age of 18 to take part in most of the events, societies and sports on offer, risk assessments are carried out before all activities, events and trips away from campus and whereas provision is made for the inclusion of under 18s where possible, participation in some activities may be limited. This may concern specific events with alcohol or where the University feels that the activity involved, though legal, is not suitable for under 18s. The University also reserves the right to refuse participation in an activity if it considers that a student’s health condition will make it unsafe. If a student has any concerns about a particular activity and whether it is suitable for them, they should be talk to the BIA Student Wellbeing and Experience Manager and the International Student Support Coordinator.
For on and off-campus activities, day trips and social events organised by the BIA, there will be at least one suitably DBS checked adult group leader for every 20 students aged under 18.
We ensure staff leading these activities and social organisers who support them are aware of their safeguarding responsibilities and undertake the appropriate level of training. For off-campus events, students under the age of 18 are briefed separately prior to the event taking place. We work closely with the University's Guild of Students and any external organisations hosting events for students aged under 18 around their safeguarding policies and procedures.
The BIA Social
The International Student Support Coordiantor publishes details of social events and activities on Canvas and BIA social media pages. There is a social event for September-start Foundation students who are under the age of 18, within the first four weeks of their programme. These events may also be offered online. This enable us to follow-up key messages from our pre-arrival, Welcome and safeguarding induction talks. Students have opportunities to meet other students on their programme, Designated Safeguarding Officers, members of the BIA Administrative Team and the Foundation Programme Manager.