The majority of the personal data that we hold is the information that you have provided to the University or information which is in the public domain. We only process data for specified purposes and if it is justified in accordance with data protection law.
In general terms, we process your personal data to improve your experience and engagement with the University as a supporter and/or member of our alumni community.
We also process personal data for the following purposes:
- To generate philanthropic support (for example, fundraising and/or volunteering) for University charitable projects. More specifically, these activities may include:
- sending you publications (for example, the alumni magazine, Old Joe; updates on events on campus; and email newsletters about the University and its fundraising projects) in a way which is tailored and relevant to you ;
- helping you keep in touch with other alumni and/or University supporters and donors by inviting you to alumni reunions and University events;
- informing you of the benefits available to alumni, such as careers advice and educational programmes, for alumni for two years after graduating;
- asking you if you would like to support the University (for example, by making a donation, contributing to surveys, volunteering, or acting as a mentor);
- thanking you for any gifts of time and money that help the University’s charitable causes;
- undertaking any necessary research for our due diligence to meet money laundering regulations in alignment to our Gift Acceptance policy; and,
- internal record-keeping and administration (for example, to process a donation or administer an event which you are attending).
- To validate your address and to prepare reports using maps by ‘geocoding’ your address against publicly available web mapping services
- To publish photographs and videos relating to our activities and events. We will inform you about such processing at the time when the data is obtained or as soon as reasonably possible thereafter.
- To compile anonymised statistics for ranking/league tables in which the University participates.
We may occasionally carry out wealth screening. This involves using trusted third parties who review information which is in the public domain (for example, FTSE100 directorships, company directorships, property holdings, Forbes, rich lists, etc.) on our behalf to give an indication of the financial giving capacity of individuals. We never use the data produced by this exercise as the sole basis for sending out communications; it is a starting point for further research we carry out about a person to identify if they may be interested in supporting the University, which includes considering any previous engagement with the University, their philanthropic interests and previous donations. This enables us to identify and contact only those individuals whose interests we believe align with our charitable fundraising mission.
Video conferencing applications
When using video conferencing applications, such as Zoom and Microsoft Teams, personal data such as your IP address and device name may collected by the companies who own these applications in order to schedule and create a record of meetings, improve and tailor your experience when using these applications. Where video conferencing applications are used to record meetings, personal data captured within the recording are stored within the cloud service owned by that company. Where recording is taking place, you will be notified at the beginning of or as you enter the recording session.
Data held and used by the University are compliant with GDPR. Personal data stored by a service provider within the cloud may be stored outside of the European Economic Area. Where data is stored within the United States of America, your personal data will only be stored with companies who participate in and have certified compliance with the EU-US Privacy Shield Framework. Further information about the Privacy Shield and the Privacy Statement of the provider can be found on the website the relevant service.