Within the Nursery and the University, your data is shared with only those staff who need access for the purpose of delivering our services and facilities.
Personal data is shared with a range of external organisations as is necessary for the purposes set out above and as permitted or required by law, including the following:
- We will disclose information about children in our care and/or their parents/carers when it is necessary to meet child protection and safeguarding requirements and procedures. This is likely to occur when the Nursery has reason to believe that there is a threat to a child and referral to the local authority needs to be made. This will be done in accordance with our Child Safeguarding Policy and the advice of the local safeguarding children’s board;
- Data must be presented to OFSTED when requested, for example, as part of an inspection or when the identity of the inspecting officer has been verified;
- Information will be shared with the local authority to enable access to free education funding, but only when signed consent has been provided to us .
- We may provide information or CCTV footage to the police or other enforcement agencies for the purposes of the prevention or detection of crime;
Some personal data about children and parents/carers is routinely displayed within the Nursery, including health and medical information about children, where it can be viewed by those in the Nursery. We only do so with the consent of parents/carers following discussions during induction so an informed decision can be taken by parents/carers.
Except as we have explained, we will not publish or disclose any personal data to other external enquirers or organisations unless you have asked us to do or have consented to it, or unless it is in yours or your child’s vital interests to do so (e.g. in an emergency situation).
Your personal data is shared as is necessary, on a considered and confidential basis, with several external organisations which assist with processing your information. These organisations act on our behalf in accordance with our instructions and do not process your data for any purpose over and above what we have asked them to do. We make sure we have appropriate contracts in place with them. Sometimes your personal data is processed by these organisations outside the European Economic Area (for example, because they use a cloud-based system with servers based outside the EEA), and if so, we make sure that appropriate safeguards are in place to ensure the confidentiality and security of your personal data.
We do not sell personal data to any third parties and we do not provide personal data relating to Nursery users to direct marketing complies or other such organisations.