When you apply for outreach activities
We will process the personal data you or your school provides to us when either you or your school/college make an application for your participation within an outreach activity/programme. This data will include some or all of the following:
- your name, home address and other contact details you may provide
- your email, your user name, your computer’s IP address, MAC address and device name
- your date of birth and year group
- your gender
- your learner ID number (UPN/ULN)
- the name of your school/college and in some cases, your previous school/college (e.g. if you took your GCSEs there)
- your qualifications/grades
- whether you are entitled to free school meals
- whether you are in care or are a care leaver
- whether you are a young carer
- information about your home life such as whether your parents/carers have been to university and your household income). We will assume that you have obtained consent from those individuals before you supply their contact details to us.
If your school or college provides this information to us, we will assume that they have your consent to do so.
In addition to this, we may need to process some data about you that is classed as ‘special category’ or sensitive personal data. This includes data about your ethnicity and health/disability data. Ethnicity data is important, as it enables us to carry out our statutory obligations/conditions of funding as we need to ensure our outreach activities are targeted at learners who are under-represented in higher education. We may also request data about your health or any disability you have which will be used to provide help or reasonable adjustments at events. Access to, and the sharing of, your special category personal data are controlled very carefully. Special category data is also used for research and statistical purposes, but not in a way which will involve making any decisions about you personally or putting measures in place which relate to you personally.
Engagement data and tracking outcomes
If you are accepted on to an outreach activity, we will monitor your engagement within the activities for the duration of the activity and evaluate the impact these activities have had in terms of your attainment, aspirations and where you go after school/college.
- we will collect the outreach engagement data using registers within events
- from time to time you may be asked to complete evaluation forms, so that you can provide feedback on outreach activities
Obtaining information about you from third parties
At key points in your educational career we may ask your school/college to provide us with information about you, such as your exam results and what qualifications you are studying and where, and education data from your Individual Learner Record (ILR) which is held by your college. We may also ask the Higher Education Statistics Agency (HESA), University Central Admissions Service (UCAS), the Student Loans Company (SLC), and the National Pupil Database (NPD) to provide us with the following information from your ILR:
- your attainment at school/college
- if you have/are receiving free school meals
- if you have a disability and your ethnic group
- the type/level of course you are studying
- whether you went to university
We may also monitor and track your outcomes from this information if you have not engaged in outreach activities. This will allow us to compare your outcomes against outcomes of other learners that have engaged in outreach activities to support planning and help evidence which outreach activities are most effective. We may ask HESA, UCAS, SLC and NPD and/or your school/college to provide data on your background characteristics (e.g. from the school census), attainment and post-16 progression data (e.g. did you stay on in sixth form/go to college/go to university).