The data we process will be:
- Details you provide to us when you submitted your application to the University (whether directly to the University or via a third party service such as UCAS) form the basis of your core application record including:
- Your personal details, such as your name, home address and other contact details, age and date of birth, gender, nationality, country of birth, your dependents, whether you are a care leaver,
- Information about your course or thesis;
- Funding arrangements (for example, your sponsor);
- Immigration and visa information (if you are an international student);
- Your qualifications (awarded or anticipated);
- Information about your previous education and work experience; and
- Information in any supporting documentation which is provided by you or a third party (such as information from referees, from qualification awarding bodies or results which UCAS provides to us) during the application process.
The School or department within the University in which you have applied to study may also keep records about your application, including:
- details of your engagement with and the outcomes of any selection procedures (including interviews, selection tests, and, where relevant, fitness to practice and/or health declarations or other suitability assessments);
- Your interactions with your proposed supervisors or admissions tutors;
- Attendance at applicant visit events;
- Eligibility for scholarships and prizes;, and
- General correspondence and administration in relation to your application.
In addition to this, the University may need to process some data about you that is classed as ‘special category’ or sensitive personal data. This data includes data about your ethnicity, sexual orientation, religious beliefs or health/disability data. We use this data to offer you relevant support or reasonable adjustments and for statistical, research and monitoring purposes. Access to, and the sharing of, your special category personal data are controlled very carefully.
Your personal data is created, stored and transmitted securely in a variety of paper and electronic formats, including databases. Only those University staff who need access for the purpose of administering the admissions process and allocating accommodation will be able to access your personal data.
For certain courses, in order to assess your suitability to work with patients, children or other vulnerable people and your fitness to practise for entry into some regulated professions, it is necessary to process other special category data, such as data about your health or disability.
Criminal convictions: The University may hold and process data about criminal offences or convictions if you have disclosed this on your application or if it is appropriate given the nature of your programme (for example, if a Disclosure and Barring Service (DBS) check is needed for your programme). We will use information about criminal convictions and offences in the following ways:
- To consider your suitability to become a member of the University or to continue to be a member of the University or to decide if any support or measures need to be put in place;
- To comply with regulatory requirements to decide your suitability to study on a regulated programme or to practise in a regulated profession;
- Consideration of safeguarding issues.
We will only use information relating to criminal convictions where the law allows us to do so and in line with our Data Protection Policy. Personal data relating to criminal convictions will be retained confidentially and securely and access to that data will be strictly controlled.
When using video conferencing applications such as Zoom or Microsoft Teams, your name, user name, email address, your computer’s IP address, MAC address and device name may be collected.