The University will process your personal data for the following purposes:
- To provide you with information relating to the city of Birmingham and the local area, and the University (including its facilities and services) to help you make an informed decision as to whether to apply to study at the University of Birmingham;
- To provide you with information about the subject(s) you are interested in and our services and facilities to help you make an informed decision as to whether to apply to study at the University;
- To tailor our communications and services to you based on your postcode, domicile, achieved and predicted academic qualifications ,your subject(s) of interest and your stated hobbies;
- To invite you to attend relevant events both on campus and online (such as Open Days and virtual Open Days);
- To provide you with information about our visits to your city or country;
- To fulfil and monitor our legal responsibilities, for example, under equalities, immigration and public safety legislation; and
- To compile statistics and conduct research in relation to enquirers, applicants and students for the purpose of planning, reviewing, managing and developing the University’s business, (but not to make any decisions about you).
If you disclosed to us that you have a disability, our Student Support team will contact you to let you know how you can access the Learning Support, Disability and Mental Health services. You will be provided with further details about how your data will be used for this purpose at the relevant time.
We sometimes use ‘profiling’ software to help us make sure the information we send you is appropriate for you, but we do not use ‘profiling’ software to make any automated decisions about you.
Video conferencing applications
When using video conferencing applications, such as Zoom and Microsoft Teams, personal data such as your IP address and device name may collected by the companies who own these applications in order to schedule and create a record of meetings, improve and tailor your experience when using these applications. Where video conferencing applications are used to record meetings, personal data captured within the recording are stored within the cloud service owned by that company. Where recording is taking place, you will be notified at the beginning of or as you enter the recording session.
Data held and used by the University are compliant with GDPR. Personal data stored by a service provider within the cloud may be stored outside of the European Economic Area. Where data is stored within the United States of America, your personal data will only be stored with companies who participate in and have certified compliance with the EU-US Privacy Shield Framework. Further information about the Privacy Shield and the Privacy Statement can be found on the website the relevant service provider.