How to apply for an apprenticeship
1. Make an application to your course
If you are applying for an undergraduate (Level 6) programme, you will apply through UCAS.
Applications for postgradate (Level 7) programmes are made via the University’s SITS application system. Once you have discussed your interest with your employer, and they have agreed for you to undertake an apprenticeship at University of Birmingham, they will send you the link to apply alongside any key information. Please note: your employer must have an updated Employer Apprenticeship Agreement contract before they can share an application link.
2. Complete the Additional Information Form (AIF)
Once you have received a conditional offer, you will be asked to complete an AIF. There are additional data collection requirements for an apprenticeship which are covered in this form. This is split into three sections:
1. Eligibility
1. Eligibility
You will be asked a series of questions to verify that you are eligible to undertake apprenticeship training.
In addition, you will be asked whether you will require any additional learning support. This information will be passed to the University’s Student Disability Service who will make sure you receive the right level of support throughout your studies.
2. Level 2 Maths and English Evidence
2. Level 2 Maths and English Evidence
You are required to evidence a minimum of Level 2 Maths and English (GCSE equivalent) by the time you have completed an apprenticeship. Where you have not achieved this or cannot provide evidence then you must achieve this before the Gateway meeting.
If you are able to locate your GCSE or equivalent English and Maths certificates, the AIF provides an opportunity to upload scanned copies. If you cannot locate your certificates but have undertaken training previously, you should get in touch with the institution through which you sat the examinations or the Exam Board if you know it.
A list of Exam Boards can be found here and check here if you want to know which Board to contact for a replacement certificate. Level 2 Maths and English equivalencies can be found here.
Additional Functional Skills training can be provided to any apprentice who does not have evidence of these prior qualifications or who has not previously achieved them. At present, the Functional Skills training is delivered by Solihull College and further details of this training will be provided once it is confirmed that the training is required. This learning is not included your off-the-job training calculation.
3. Prior Learning
3. Prior Learning
As part of the apprenticeship application process, every applicant is required to review the programme they wish to study and the relevant Apprenticeship Standard to determine whether they have any prior learning or experience which should be taken into account.
You should take your time when reviewing the programme and Apprenticeship Standard and notify the University through the AIF of instances where you feel that prior learning has taken place
For experiential learning you will be expected to provide evidence of learning that maps to specific module outcomes or Knowledge, Skills, and Behaviours listed in the Apprenticeship Standard.
Any prior learning submitted will be assessed by an academic member of staff at the University and the programme cost and duration may be reduced as a result.
4. Complete an Initial Needs Assessment
In advance of your induction, you will be sent an Initial Needs Assessment to review, complete, and raise any queries you have. A meeting between you, an academic member of staff, and your employer will then take place to review your completed form and discuss any queries or concerns. This form will then be used to assess your initial competence against the Apprenticeship Standard and will be revisited periodically during your apprenticeship.
The Initial Needs Assessment also acts as a mapping tool so that you can clearly see where the Knowledge, Skills, and Behaviours set out in the Apprenticeship Standard are addressed in modules studied on the programme.
An Initial Needs Assessment meeting will also need to take place before you start on your apprenticeship programme. This meeting must be attended by you, your employer and an academic member of staff.
6. Sign an Apprenticeship Agreement
Every apprentice must sign an Apprenticeship Agreement with their employer to confirm that both parties are content with the arrangements. The University will need a signed copy of this agreement on file for audit purposes.