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How to apply for an apprenticeship

Applying to an Apprenticeship is a simple 6 step process.

1. Make an application to your course

If you are applying for an undergraduate (Level 6) programme, you will apply through UCAS.

Applications for postgradate (Level 7) programmes are made via the University’s SITS application system. Once you have discussed your interest with your employer, and they have agreed for you to undertake an apprenticeship at University of Birmingham, they will send you the link to apply alongside any key information. Please note: your employer must have an updated Employer Apprenticeship Agreement contract before they can share an application link.

2. Complete the Additional Information Form (AIF)

Once you have received a conditional offer, you will be asked to complete an AIF. There are additional data collection requirements for an apprenticeship which are covered in this form. This is split into three sections:

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3. Registration

Once you have accepted your place onto a programme, you will receive a registration email. This email is automatically generated on acceptance of your unconditional offer and will be sent to the email address you used during your application. If you have not received the email, please check your spam/junk folders as these emails can sometimes be blocked, particularly if you are using your work email address. You will be asked to upload a passport style photo as part of online registration which will be used on your student ID card. You will need to complete registration before you attend your induction to ensure that you are able to access University materials.

4. Complete an Initial Needs Assessment

In advance of your induction, you will be sent an Initial Needs Assessment to review, complete, and raise any queries you have. A meeting between you, an academic member of staff, and your employer will then take place to review your completed form and discuss any queries or concerns. This form will then be used to assess your initial competence against the Apprenticeship Standard and will be revisited periodically during your apprenticeship.

The Initial Needs Assessment also acts as a mapping tool so that you can clearly see where the Knowledge, Skills, and Behaviours set out in the Apprenticeship Standard are addressed in modules studied on the programme.

An Initial Needs Assessment meeting will also need to take place before you start on your apprenticeship programme. This meeting must be attended by you, your employer and an academic member of staff.

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5. Sign a training plan agreement

All parties (apprentice, employer, and University) will sign a Training Plan Agreement, which will set out how the apprenticeship will be successfully achieved. The University will coordinate signatures from all three parties and a copy will be emailed to you and your employer. Any changes to the programme or contracted hours should be documented in the Training Plan Agreement and re-signed by all parties. You will need to upload your Training Plan Agreement onto PebblePad so that it is stored on a platform accessible to all parties.

6. Sign an Apprenticeship Agreement

Every apprentice must sign an Apprenticeship Agreement with their employer to confirm that both parties are content with the arrangements. The University will need a signed copy of this agreement on file for audit purposes.

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