When a project has finished, the relevant regulatory authorities should be informed of the project closure.
Further information can be found in the UoB Project Closure SOP (UoB-CLO-SOP-001) (Word - 77 KB).
All research which has been reviewed by a Research Ethics Committee should submit an end of project declaration form to the REC and sponsor once the project has finished. For further information, see the ending your project page of the HRA website.
For clinical trials of investigational medicinal products or medical devices the end of trial declaration will also need to be submitted to the MHRA. More information is available on the clinical trial management page of the UK government website.
There may be a requirement to inform the funder or any third parties once a project has closed depending on any agreements in place.
For projects that have collected human tissue samples, sample analysis should be completed prior to declaring the end of the project. Further information on the handling and processing of samples once a project is due to close can be found in the UoB Project Closure SOP (UoB-CLO-SOP-001) (Word - 77 KB). See also the accordion titled 'Tissue Management'.
If you require further time to complete the project or to carry out further analysis, an extension to the planned end date of the project may be required through a project amendment. Please contact email@example.com in this instance.