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Joining Birmingham

Information for new employees

Congratulations on receiving your offer of employment at the University of Birmingham. We look forward to welcoming you to our community and are delighted you are joining us.

This resource (hosted by the Recruitment Team) provides general information to staff joining the University about working at UoB. It is designed to complement the information you have received in your offer letter. Your line manager should contact you shortly to confirm your induction dates and arrangements. If you require further assistance, please get in touch with your Hiring Manager or refer to your offer letter for the Recruitment Team's contact details.

Important actions to take

Action to take now

As part of your joining process please email a photograph of yourself to staffid@contacts.bham.ac.uk at least one week before your start date.

We will then produce your staff ID card which should be ready to collect on your first day.

The photograph must be of a similar style and quality as a passport photo and sent as a .jpg file which should be less than 1 MB.

Action for your first week

Within your first week, once you have received your login details you will need to complete a series of steps on the Core system for staff. You will need to provide the University with your bank account details and complete other new starter tasks on the system (including mandatory training). Visit Core Systems to log in and complete these tasks with the support of your line manager.

For any new staff who want to be paid into an International bank account, you will need to open a case in the HR Service Portal and provide the required details.

Working at UoB

 

Please note: The above document may contain links to further information that is not accessible until you start at the University. If you would like any additional information prior to starting please contact the Recruitment Team.

 

Pay and Reward

Your terms and conditions of employment determine your holiday entitlement.

Full salary is payable during holidays.

Professional Services, Administrative and other related staff

Full-time Professional services, administrative and other academic-related staff are entitled to 40 days off a year, made up of 25 days of 'bookable' annual holiday, seven closed days, and eight bank holidays.

If you work part-time or term time only, your holidays are calculated pro rata.

Employee Annual Leave Calculator

Academic staff

No specified periods of holiday are laid down for academic staff. Holidays must be taken in consultation with the Head of School, and normally outside term time in accordance with University practice.

Grow and Develop

Induction

Your line manager will organise an induction locally to help you settle into your new role and feel part of your wider team and the University. All staff are invited to a central University induction event within their first few months.

Further details about your induction, including HR's New Staff page and your department's local induction pages, will be made available to you once you start.

Learning and Development and the University

The University is committed to supporting its staff to develop and thrive at work. The University has its own People and Organisational Development Team which offers in-house development programmes, in-person courses and online resources which are free for staff to access. These are designed to enable staff to grow and develop in their careers as well as contribute to the leadership and management culture at the University. All staff are also provided with unlimited access to LinkedIn Learning.

Staff Networks

Our networks are run independently by staff from across the University and provide a supportive environment for staff to discuss common issues and concerns.

The networks also act in an advisory role to the University and are supported by the HR EDI and Wellbeing team.

As well as regular meet ups and social activities, the networks make a significant contribution to promoting inclusion on campus.

Staff networks at the University of Birmingham

  • Enabling Staff Network (For staff with disabilities)
  • Parents and Carers Network
  • Race Equality Network
  • Rainbow Network (For LGBTQ+ staff)
  • Women's Network
  • Neurodiversity Network

Moving to Birmingham

Find out more information on Relocating to Birmingham

Find out more information on Moving to the UK

Find out more information on Visas

 

 

Wellbeing

Wellbeing Initiatives for New Starters

We are committed to ensuring your wellbeing and providing a supportive environment as you settle into your new role. Here’s an overview of the wellbeing initiatives available to you:

Resource Hubs

Our organisation provides access to various resource hubs that offer information and tools to support your wellbeing. These include:

  • Online Wellbeing Portal: A comprehensive platform with articles, videos, and self-help resources on topics such as stress management, work-life balance, and mental health.
  • Employee Assistance Program (EAP): Confidential counselling services available 24/7 for personal or work-related issues.
  • Training and Workshops: Regular sessions on mindfulness, resilience, and other wellbeing topics.

Clinical Expertise

For more specialised support, we have partnerships with clinical experts who can provide professional advice and services. This includes:

  • Occupational Health Services: Access to health assessments and advice tailored to your needs.
  • Mental Health Professionals: Availability of psychologists and counsellors for one-on-one sessions.
  • Health and Wellness Programs: Initiatives such as fitness classes, nutrition advice, and health screenings.

We are dedicated to creating a supportive and healthy work environment for all our employees. If you have any questions or need further assistance, please do not hesitate to reach out to your line manager or the HR team.

Equality, Diversity and Inclusion

We are committed to creating and maintaining an inclusive learning and working environment where discrimination is not tolerated, where all members of the University can flourish and reach their full potential; where we engage with and learn from our community and where we affect positive change within the University, our city and wider society. We see this as integral to our mission and vision as a global university.

We are proud holders of the Advance HE Race Equality Charter and Athena Swan Charter. Read more about Equality, Diversity and Inclusion at the University of Birmingham.

Equality, Diversity and Inclusion